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Exchange Hosting - Migrate Public Folder Data From A Previous Source

Prerequisites

Active Exchange services, see Add Hosted Services.

Summary

This article demonstrates how to migrate public folder data.

 

Public Folder data may be migrated from a decrepit Exchange server, or a previous provider. The migration process will require the end user to have both read/write access to the old public folder and new, sufficient hard drive space to accommodate the subsequent .PST file, and a properly configured Outlook client that is connected to the Exchange 2010 servers:

The time required to copy the folder data at either end of the process is predicated upon the speed of the computer, the connection  to the Exchange server, and the size of the data file. If any of the aforementioned factors inhibits the speed of transfer, it may be best to allow the process to run overnight.

 

1. With Outlook 2010 open right click on the public folder to be migrated and select Move Folder.

 

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2. Move the folder to temporary holding folder inside the inbox of a user account with read/write permissions to the public folder. In the example pictured the public folder data is being moved to the local folder Public Migration.

 

3. Follow the steps highlighted in the support article Import Export Mail Data In Outlook 2010 for exporting mail data. Remember when creating the backup file to give it a distinctive name, and save it in a location easy to find and recall.

 

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4. Configure Outlook to connect to myhostedservice.net exchange servers Configure Outlook 2010 For Exchange 2010

 

5. Follow the steps highlighted in the support article Import Export Mail Data In Outlook 2010 for importing the previously created PST file.

 

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6. After the data import is complete, select the imported folder right click on it, and select Move Folder.

 

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7. Specify the root of the organization's public folders as the migration location, and then click OK. Once the folder is done moving, the data will upload to myhostedservice.net servers and the migration will be complete.

 

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 What Is Next?

Import/Export Mail Outlook 2007

Import/Export Mail Outlook 2010

Import Rules

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