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Exchange Hosting - Download The Offline Address Book in Outlook

Prerequisites

Active Exchange services, see Add Hosted Services

Summary

This article demonstrates how to download the offline address book in both Outlook 2007, and 2010

 



Download the Offline Address Book in Outlook 2010:

1. With Outlook 2010 open locate the Send/Receive tab along the Outlook ribbon and click it.

 

2. Under the column furthest to the left click Send/Receive Groups to expand the associated menu.


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3. Within the menu expanded select Download Address Book...


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4. A window entitled Offline Address Book, will open displaying the download options for the offline address book. Uncheck the option Download changes since last Send/Receive, and then click OK.


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5. After the window disappears, Outlook will proceed to download the OAB. The progress of this can be monitored by the green status bar in the lower right hand corner of Outlook. The amount of time this takes is contingent upon the size of the organization in question. Once complete, Outlook will display the familiar, "All Folders are up to date," and the changes will be reflected in Outlook*.

 

*It is recommended that a comparison be made of the address list in webmail and local Outlook client. If the two match the download was successful, otherwise close/reopen Outlook and try again. After repeated failures contact support@itsolutionsnow.com



Download the Offline Address Book in Outlook 2007:

1. With Outlook 2007 open locate the Tools menu along the top of Outlook ribbon and click it to expand the menu options.


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2. Hover the mouse cursor over the immediate option below Tools, Send/Receive, to display the sub-menu.


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3. With the menus fully expanded, locate and click on Download Address Book...


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4. A window entitled Download Offline Address Book will open displaying the download options. Uncheck the option Download changes since last Send/Receive, and then click OK.


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5. After the window disappears, Outlook will proceed to download the OAB. The progress of this can be monitored by the green status bar in the lower right hand corner of Outlook. The amount of time this takes is contingent upon the size of the organization in question. Once complete, Outlook will display the familiar, "All Folders are up to date," and the changes will be reflected in Outlook*.

 

*It is recommended that a comparison be made of the address list in webmail and local Outlook client. If the two match the download was successful, otherwise close/reopen Outlook and try again. After repeated failures contact support@itsolutionsnow.com


 

What Is Next?

Autodiscover For Exchange 2010

Open An Additional Mailbox in Outlook & Outlook Web Access

Share A Calendar or Folder In Outlook

Show The From Field In Outlook

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1 Comments

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    Objes

    I work in a private firm and they have made our company accounts on the outlook but when I added up the steps as given by best writing services of our company so the same thing happened as you mentioned and now I can have notifications while I am offline.

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