SharePoint Hosting - Create A Shared Contacts List & Add Access

1. Navigate and login to the organization's SharePoint website.

2. From the site home, click on Site Actions, and then click More Options.

3. A window will load displaying various page options to create. Click on All Types, and then Contacts. Next enter a distinctive name for the shared contacts, and then click Create.

4. The SharePoint site will take a moment to create, and then load the new shared contacts for editing. By default nothing will be in the contacts, and it will inherent its permissions from its root folder. These permissions may be modified by clicking on Settings and then the small icon, List Permissions, located within the sub-section settings, on the top right of the screen.

5. The ensuing page will list the established permissions of the contacts. By default the inherent permissions will be that of the parent folder, meaning whatever site or sub section it is created under will provide the user permissions. If for example the contacts are created under a parent folder with custom permissions, the contacts will inherent those permissions and not that of the site or root folder.

The current state of the permissions can be determined by examining item #3 on the image below. Based on this status, the admin must determine which to use, parent inherited or custom permissions. By clicking button #2 from the image below, Stop Inheriting Permissions, the admin may specify custom folder permissions specific to the contacts. Regardless of which button is clicked a page will load displaying current permissions.

6. In this example custom permissions were given to the folder (note for parent folder modifications it will display a similar screen, and this option can be used instead by clicking the Inherit Permissions button to revert back to parent inherencies), and the list of users and their access levels is displayed. Users may be added to the contacts by clicking the Grant Permissions button (#1 in the image below), or existing user permissions may be edited by clicking the box next to their name and clicking Edit User Permissions. Click that box (#2 in the image below to continue).

7. The individual permissions for the user will load, check the box most appropriate for the user in the shared contacts, and then click OK. Users may be added, and permissions modified by reviewing the current, and previous step.