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SharePoint Hosting - Create A Document Library & Add Permissions

Prerequisites

Active Exchange or SharePoint services, see Add Hosted Services.

Summary

This article will demonstrate how to create a SharePoint document library.

1. Navigate and login to the organization's SharePoint website.

 

2. From the site home, click on Site Actions, and then click More Options.


3. A window will load displaying various page options to create. Click on Library, and then Document Library. Next enter a distinctive name for the Document Library, and then click Create.


4. The SharePoint site will take a moment to create, and then load the new document library for editing. By default nothing will be in the library, and it will inherent its permissions from its root folder. These permissions may be modified by clicking on the small icon with, "two people and a key," located within the sub-section settings, on the top right of the screen.


5. The ensuing page will list the established permissions of the library. By default the inherent permissions will be that of the parent folder, meaning whatever site or sub section it is created under will provide the user permissions. If for example the library is created under a parent folder with custom permissions, the library will inherent those permissions and not that of site or root folder.

The current state of the permissions can be determined by examining item #3 on the image below. Based on this status, the admin must determine which to use, parent inherited or custom permissions. By clicking button #2 from the image below, Stop Inheriting Permissions, the admin may specify custom folder permissions specific to the folder. Regardless of which button is clicked a page will load displaying current folder permissions.


6. In this example custom permissions were given to the folder (note for parent folder modifications it will display a similar screen, and this option can be used instead by clicking the Inherit Permissions button to revert back to parent inherencies), and the list of users and their access levels is displayed. Users may be added to the Library by clicking the Grant Permissions button (#1 in the image below), or existing user permissions may be edited by clicking the box next to their name and clicking Edit User Permissions. Click that box (#2 in the image below to continue).


7. The individual permissions for the user will load, check the box most appropriate for the user in the document library, and then click OK. Users may be added, and permissions modified by reviewing the current, and previous step.


 

What Is Next?

Connect To A Document Library With Outlook,

Create A Notification Or Alert,

Map A SharePoint Drive.

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