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Exchange Hosting - Outlook 2011 for Mac Setup

Prerequisites

Active Exchange services, see Add Hosted Services. Properly configured Autodiscover Record record.

Summary

This article demonstrates how to setup Outlook 2011 with automatic (recommended), or manual configuration.

While it is possible to configure Outlook 2011 without an Autodiscover record, it is not recommended to do so. In addition to limiting higher functions of Exchange Mail, in the case of Outlook 2011 for Mac it can result in program instability, and email delay.

 
 

Outlook 2011 Autodiscover Setup Instructions:


1. Open Outlook 2011 from quick launch, or in the applications, Microsoft Office 2011 folder.

 

2. If Outlook is being opened for the first time, or no accounts exist the first screenshot below will be presented. Click on Exchange Account to begin the configuration.

With any preexisting account, go to Tools and then click Accounts to open the Accounts screen. From within that window click the small addition symbol in the lower left corner, and select Exchange..., as indicted in the second image.

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3. Enter the following, or select the appropriate options in the associated fields:

  • Email Address: The primary email address of the mailbox.
  • Authentication: Username and password
  • User name: The primary email address of the mailbox.
  • Configure Automatically: Checked.

Once the settings are confirmed for accuracy click the Add Account button.

 

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4. Outlook will now attempt to connect to the Exchange Server, and acquire the mailbox settings. After roughly one minute a warning will appear asking to allow this server to configure settings. Check the box Always use my response for this server, and then click Allow.

 

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5. Outlook will finalize the account setup, and then return to the accounts screen. Enter a distinctive name for the Account Description field, and the full name of the mailbox user under Full name. After those fields are completed, close the accounts window to go to the inbox.

 

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6. With setup now complete, Outlook will begin to download mail data from the server starting with the newest piece of mail, and working back to the oldest. During the download no new email will come in, but email can be sent out. Depending on the size of the mailbox this may take a few minutes to a couple of hours.

 

Outlook 2011 Manual Setup:

1. Open Outlook 2011 from the quick launch bar, or in the applications Microsoft Office 2011 folder.

 

2. If Outlook is being opened for the first time, or no accounts exist the first screenshot below will be presented. Click on Exchange Account to begin the configuration.

With any pre-existing account, go to Tools and then click Accounts to open the Accounts screen. From within that window click the small addition symbol in the lower left corner, and select Exchange..., as indicted in the second image.

 

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3. Enter the following, or select the appropriate options in the associated fields:

  • Email Address: The primary email address of the mailbox.
  • Authentication: Username and password
  • User name: The primary email address of the mailbox.
  • Configure Automatically: Unchecked.

Once the settings are confirmed for accuracy click the Add Account button.

 

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4. Outlook will now return to the accounts screen, with the account details displayed prominently in the center of the screen. Enter both a distinctive Account description, and the Full name of the mailbox user. Review the settings again one more time, before clicking the Advanced tab at the bottom of the screen.

 

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5. On the server tab, locate and enter the following data in their respective fields:

After the information is entered click OK. 

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6. Outlook will again return to the account screen as it begins to authenticate with the exchange sever. Within a few moments a warning will appear asking to allow this server to configure settings. Check the box Always use my response for this server, and then click Allow.

 

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7. The account setup will now be complete, and the account will now have a green dot next to it on the left side of the Accounts window. Outlook will now begin to download mail data from the server starting with the newest piece of mail, and working back to the oldest. During the download no new email will come in, but email can be sent out. Depending on the size of the mailbox this may take a few minutes to a couple of hours.

 

 


What Is Next?

Backup Data In Outlook 2011

Create A New Identity In Outlook 2011

Download Outlook 2011

IMAP Configuration For Outlook 2011

Share A Public Folder In Outlook 2011

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